Switching to Paperless Document Management Improves Workplace Efficiency

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Electronic file storage

So, you have decided to switch your company over to a paperless office. That is a very smart thing to do. In this day and age, there is a growing need to keep more information readily available for a number of different reasons. When you do make the switch to paperless document management, your electronic files will multiply.

What you need is a document control solution that will enable you to keep everything completely organized while also allowing you to access whatever you need whenever you might need it. Electronic file storage makes it so much easier to maintain and access documents that might otherwise be stored away in places that are very difficult to get to.

A paperless document management company can put together document scanning and storage solutions that can keep everything in its place and always right at your fingertips. There might be a case where you need to look something up or retrieve a particular document. No matter what it is you need, you can have those files organized and ready for you at a moment’s notice.

Working in a paperless environment has many benefits, both to you and to the environment. As things stand now, every year, Americans throw away enough paper to build a twelve-foot high wall from New York to Seattle, every single year. That’s a lot of paper! Now, what if you could not only save on paper but save money, as well.

By switching over to a paperless document management system, you will be saving your company a great deal of money in the process. According to some very recent data, it takes $20 in labor for a company to file a document, $120 in labor costs to find a document that has been misfiled and $220 in labor if a document has to be reproduced.

Paper document management will not only save your company money, it could also save your company entirely if something catastrophic occurred and your paper documents were destroyed. How many times have you heard of companies having a fire or being hit by some other natural disaster and then having to close their doors for good? This happens more often than you might think.

The Gartner Group recently did a study showing that 70% of companies today would fail completely inside of three weeks if their paper-based records were lost. This would be a terrible way to go out. Imagine if everything were going smoothly and your company was making a nice bit of money. You are really starting to see some profits when suddenly, you are hit by a fire that destroys your warehouse where all of your paper documents are being stored.

This does not have to be the case. You can switch over to paperless document management and rest assured that all of your most precious documents as stored safely and ready for you to access whenever you might need them.

Save money, save time, and save the environment now by making the switch. You will be glad you did.

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